When the world was on a halt during the pandemic, we couldn’t get out of our houses, we all turned to remote work mode. It emerged as the only solution and companies adopted this method to run their businesses. This gives them the freedom to onboard people from different geographical locations, save on rent, and provide them with access to more talents.

However, apart from its many benefits, there are also many challenges. Such as managing teams, gathering data, and keeping teams connected and productive every day.  

But there is a solution – Microsoft SharePoint.

Microsoft SharePoint is a collaboration and document management platform that helps businesses create and manage websites for storing, sharing, and accessing information. It’s a powerful suite of tools designed to bridge between physical resources and supercharge remote collaboration. 

The issues with Remote Work Setting

Let’s face when working in a remote setting, we have to solely rely on email, and video calls which can lead to many conversation gaps and miscommunications. Along with that, communication silos, version control management, and information scattered across personal drives of different people. 

In such situations, finding the latest documents or piecing together information or project updates becomes a time-consuming, and frustrating task. This efficiency translates to low production, more chaos, and frustrated employees. 

SharePoint is a solution that helps overcome these problems. It is a modern-day solution for modern-day problems of remote settings. It makes working remotely as a team seamless and efficient. Here’s how it helps;

Document Management: SharePoint offers document libraries, a secure and central location, where you can store, share, and co-author documents in real-time. So, no more struggle to manage email attachments and outdated versions. Here team members can access and update documents simultaneously, without any difficulties, eliminating version control chaos. 

Knowledge at Your Fingertips: Intranets built on SharePoint are more like a company’s internal website where all important information is stored and can be available for team members. Teams can make pages for things like wikis, FAQs, training guides, project reports , and so on. 

This makes it easier to share information and cuts down on people asking the same questions again and again. Having all the information stored in one place and easily accessible makes it easier to gather data and work efficiently.

Streamlined Workflows and Automation: SharePoint offers several useful and powerful built-in workflow options, like SharePoint Designer, Power Automate (formerly known as Microsoft Flow), and Power Apps. These are pre-programmed mini-apps that provide the required support to streamline and automate a variety of tasks and processes.

These workflows can handle a variety of time-consuming tasks, including gathering approvals, feedback, and signatures, as well as tracking the project’s progress. It can also automatically route documents for approval, send notifications, and generate reports, freeing up your valuable time to focus on more strategic tasks.

Improved Communication and Collaboration: Generally, organizations rely on multiple apps and tools to communicate and collaborate, which can be troublesome to manage. 

However, with SharePoint, you can ditch all those apps and still maintain collaborations and communication between teams and people. 

SharePoint integrates Microsoft Teams and both work together seamlessly to improve teamwork and communication. You can easily collaborate with your team whenever you need to. For example, if and when needed, you can discuss a project document in your Teams chat without leaving SharePoint, and start a video call whenever you want to talk face-to-face with your team. Built-in commenting and tagging keep communication flowing directly within SharePoint.

All your communication tools are in one place, so everyone stays connected and works well together, regardless of the location of members. It’s like having a virtual office where you can chat, share files, and have meetings all in one place, keeping everyone connected and working smoothly together.

Security You Can Trust: While working in a virtual setting, keeping data and information safe and secure becomes crucial. The fear of data breaches, leaks, and misuse always prevails. Yet SharePoint offers a strong access control feature that keeps your sensitive data safe and provides peace of mind. 

Businesses can set up user permissions and authorize or unauthorize personnel to access, edit, or share specific and sensitive data and information. In addition, Microsoft provides advanced threat protection features that can help identify and mitigate potential security risks such as malware or unauthorized access attempts, thereby ensuring safety and security. 

Conclusion

While remote work provides flexibility, convenience, and many other advantages, it can also present several challenges, including collaboration, information sharing, and process management. 

But SharePoint emerges as an ideal solution. 
It eliminates information silos, increasing productivity while keeping your data safe and secure. And, provide a centralized library for documents, seamless collaboration tools, and a knowledge base.

So, if you are ready to transform your remote work experience and start with SharePoint, but don’t know where to start, we can help! We, at Sumedh Infosystems provide customized SharePoint solutions based on your specific business requirements. Contact us today to learn how SharePoint can help your remote workforce.